AGM
2006
Venue
: Castleknock Hotel
Date
: Mon 28th May 2007 at 8.30pm
AGENDA
1.
Chairman’s
Introduction
2.
Minutes of
previous AGM
3.
Matters
arising
4.
Hon.
Secretary’s Report
5.
Hon.
Treasurer’s Report
6.
Election of
Committee
7.
Election of
Auditor
8.
Clubhouse
Discussion, including invitation to put names forward for Working Groups
involvement
9.
Any Other
Competent Business
Minutes of 2005
AGM, held on Mon 21st Nov 2005 in the Castleknock Hotel.
Chairman’s Address in full is available on the club’s website under the 2005 AGM. They may be summarised in the following bullet points.
Minutes of
2004 AGM – the text is
available at the club’s website.
There were no
matters arising.
They were
proposed by Jim Kennelly and seconded by Peter Finn for approval.
Hon.
Secretary’s Report for 2005
- the text is available at the club’s website.
They were
proposed by Paul Farrelly and seconded by John Kennedy for approval.
Treasurer, Peter
Hoey, took the meeting through the annual account – they were proposed by John
Roe and seconded by Stephen Lawlor for approval.
There was great
appreciation expressed for the huge input Peter Hoey had given to the club
since he took over as Treasurer in 2000/01.
He has decided to step down for a time, though he will thankfully
continue to be involved at sub-committee level. Brendan Hand agreed to have his name put forward for the
Treasurer post, which he held prior to Peter.
Hugh Kennedy has also agreed that his name be put forward for the
executive committee as the Club Public Relations Officer (PRO).
The outgoing
committee otherwise was put forward for re-election, and along with the
election of Messrs Hand and Kennedy, was proposed by John Hayes and seconded by
Sean Dooley.
Gerry Hunt was
re-elected as the club auditor.
Messrs Hand and
Kennedy were proposed for election by Peter Hoey and seconded by Hilary
Treadwell.
The Hon. Sec. outlined the recent developments in this matter. The executive committee had met with the Fingal County Council, which had given us to understand that a new regime of development was possible. It was happening with the GAA who were being given a special role in the Somerton site development. We could expect similar treatment in Porterstown. It would mean that the club would have much greater autonomy, though this would also mean greater accountability requirements. We have our architects drawing up plans for submission to the County Council, and these are expected to be available in the New Year for full debate within the club. The development is expected to include an all-weather pitch, of about half a full pitch size, and a clubhouse. The materials for the latter could be economised on by using an alternative to bricks and mortar, e.g. Sprung structures. The cost of the development is as yet unknown, and will be available in the New Year. A full club meeting will be held when the plans are produced in the spring.
A number of
people volunteered to participate in sub-committees, and they will be called
together soon. The Social Events
committee was given the brief of organising a Christmas Party for the children.
The
sub-committees envisaged are and those who volunteered at the AGM in brackets:
1. Social Events Committee (Hilary Treadwell, Andrew Ager, Anne-Maria McCann, Christine O’Neill)
2. Strategic Finance Committee (Paul Slevin)
3. Ongoing Fund-Raising Committee (Tony Hanlon, Peter Hoey)
4. Coaching Committee (Philip Zambra, Sascha Goebl, Dan Carey)
5. Club Development Plan Working Group, which will be subdivided later (Stephen Lawlor)
6.
All-Weather Committee (as before)
7.
Child Development, including Child
Welfare Committee
8.
Team Tours/Trips (Jim Kennelly, Peter
Hoey)
That summer
football be introduced for the 7-a-side game. This was debated with Sean Dooley
putting forward the case on behalf of the motion. On the proposal of Sean Dooley and seconded by Fergal Black, it
was agreed that a sub-committee of Eamonn O’Connor, Sean Dooley and Fergal
Black, would examine the issue, with a view to taking the issue up with the
League authorities.
The All Weather
pitch in Laurel Lodge was raised from point of view of security. This was an issue that had been considered
at length, including raising the height of the fence, which is being addressed
at present. We may need to get planning
permission. Also, the issue of
appropriate footwear was raised.
Report of Hon. Secretary to AGM 2006, held on 28th May 2007
Congratulations
to all of you for getting us through another season. Again it was one of
varying success on the football field as regards silverware. Pride of place this year must go to Dave
Fogarty’s Under-11 side, which has won the treble of league, cup and the Nth
Leinster Danone Trophy. If it hadn’t
been for a controversial opposition in the quarter final of the All-Ireland
SFAI Cup, the club’s first winners in this competition would have been a real
possibility. Congrats also to Gavin
Boyne who was made the captain of the NDSL representative team.
We are very
pleased with our first full year of having our childcare code in operation and
we are very thankful to Deirdre Finn and Treasa Hoey for putting us in the
forefront of the clubs adopting a specific childcare policy. For the coming season, the club will be
deciding shortly on the position regarding new managers and the requirement
that they will be required to get 2 referees to endorse their nomination as
team managers. Given that his will be
our first attempt at introducing this, we are unsure of its impact.
We intensified
our coaching programme for managers and have had a number of initiatives taken
by our coaching committee, including the Man Utd Soccer School for the second
year running, and the Dutch Touch coaches, who will be visiting our U-12s
shortly, and finally the FAI Level-1 badge.
We think that the playing standards are already rising under this programme. The introduction of the coaching for 5th
class in Scoil Thomáis has raised our profile in the area, and is reportedly a
great success. We will however be asking for more managers to take a couple of
hours off during the season to dedicate to taking this class on a Thursday
lunchtime. Thanks ever so much to those
who helped make it such a success this school year.
Our membership
experienced a boost with the more intensive recruitment last summer. We are doing the same this summer, so we are
gearing ourselves for yet more members.
The local school involvement is a great help in this regard.
The trials will
be taking place over the coming weeks and we would ask managers to to cooperate
as far as possible with the new regime, which we agreed at our recent managers
meeting. This will enable us to
maximise the effectiveness of the trials.
We now come to
the main focus of our interest at the moment.
We are using this AGM as the platform to launch the clubhouse project
campaign. We have our planning
permission, National Lottery funding of €300k, and vitally have been informed
by our new bankers, National Irish, that we have loan facilities to get us
through. We are deeply indebted to
Patrick Rocca, one of the club’s big sponsors to date, for helping us to get
this facility.
We are taking a
twin-track approach to this project.
There is the building/construction aspect and the financing end. We propose to set up 2 working groups to
handle these aspects of the project, which will carry out the functions to
deliver the project as quickly as possible.
For the Building/Construction,
this WG would include in its functions the final design features, giving us the
necessary costings, seeking tenders to comply properly with Departmental
requirements, and carry out the necessary checks for snags, clearing invoices
for payment, etc. For this we are
looking for volunteers with the necessary expertise to carry out these
functions.
The Finance
WG would need to do certain things, principally raise the balance of the
required funding which amounts to around €400k. Some ideas are already being implemented or considered.
Ø
As he did
last year, Paul Slevin already has embarked on significant golf and banquet
projects this year, which will raise over €50k. The exact income from these will depend on the efforts of the
group to get more sponsors for them.
There are a lot of businesses and former members and their parents, who
would be willing to contribute to any projects. They could be offered the opportunity to have their logos erected
on the walls of the new clubhouse.
Ø
We are
seeking pledges from members and parents to commit to paying a sum of money at
a time that suits them, but no later than next March, if at all possible. There are pledge leaflets for completion (at AGM Finance Booth). Our expectation is that a minimum of €150
would be committed by each family, but if more is affordable, that would be
very welcome. Obviously the earlier we
raise funds, the lower the bank interest bill at the end of the day.
So we have
already got the ball rolling, but the bulk of the fund raising will be done by
the working group through its initiatives.
Paul Slevin is addressing the AGM to speak about the clubhouse
development.
This is
obviously a very exciting time for us all, and for those of us who have been
around for many years, we are particularly chuffed. The Treasurer is supplying details of the accounts.
Membership of Clubhouse Project Working Group or Sub-Committee
Name : _________________________
Address : ________________________________________
Phone No. : _____________
Email address : _______________________
Particular Interest : _______________________
Particular Interest (select your preferred subject) :
10. Building/Construction
11. Finance
12. Other (preferred area of interest, e.g. social events, children’s welfare, etc.)